Clockwork Conferences Ltd

Privacy Policy

Clockwork Conferences Ltd



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Clockwork Conferences Ltd provide 'data processing' services for companies requiring website(s), Web Services; Delegate Registration; Delegate management, and other custom software services.

This Privacy Policy is applicable to services and applications served by this site only '{{data.companyDomain}}' and not to any sites which may have links from this site. If you do not agree with this Privacy Policy, please do not use these services.

Who is asking for the data

{{}} is known as the ‘Data Controller’ and is the end recipient of the collected data. If you have any queries regarding the collection of this data please contact {{}} at {{data.companyContact}}.

How data is collected

We collect information by:

• Users direct interaction of the services provided and secure transfer of information.

• Contracted Companies providing users data directly to enable users access to the provided services via a secure access.

What data is collected

In order to provide the services on '{{data.companyDomain}}' it is necessary that we collect information including:

Personal Data: which identifies an individual and their preferences offered as part of the services, for example this could include, name, email address, phone number, company, meeting attendance, dietary requirements, and other relevant data to the services offered.

Other Information: classified as data which is not able to identify the individual on its own or in combination with other non personal data. It can contain information which can assist in future service improvements, for example service usage data, general geographical location, browser/system access types, etc.

Why the data is collected

We need to collect the requested data in order to provide the services you are entering into agreement to use. Specific information on the website/application describes why specific data is captured. If you do not provide the requested data we cannot provide the services you require.

How long the data is kept

We will keep your data for a maximum of 2 years, unless there is an ongoing service agreement with {{}} where you may require future use of the same/similar services, or you have requested for us to remove/delete your personal data. If you have requested data removal, the contractual agreement must be complete as in the services requested have completed their transactional journey, after which your data will be removed and you will no longer have access or use of the services provided. For example, if you request to attend an event and then cancel before the event has taken place, any request to delete your data cannot be completed until after the event date has passed, as this is important event data which will be analysed during and after the event.

All personal and other relevant data will be provided to {{}}. Clockwork Conferences Ltd will not share any personal data to any 3rd parties, unless requested to by {{}}, who must inform you of this request prior to any data being transferred.

Certain personal data may be required to be shared with 3rd parties who are contracted by {{}} to provide specific services as part of your request, for example, names provided to a Hotel (if you have accommodation booked), Dietary requirements provided to a Venue, etc. All Shared data will be strictly relevant to the service/agreement you have undertaken in originally providing your data.

In certain circumstances, the Data Protection Act; EU General Data Protection Regulation (GDPR) allows personal data to be disclosed to law enforcement agencies without consent of the individual. Under these circumstances Clockwork Conferences Ltd will disclose the requested data, once the data protection manager has verified the legality of the request. This may involve the organisations legal advisers where necessary.

Clockwork Conferences Ltd use reasonable organisational, technical and administrative measures to protect personal information collected via the service provided. Security is never 100% guaranteed, however we aim to ensure we do everything within our means to provide the upmost secure services without compromising usability.

Clockwork Conferences Ltd will provide you access to update your personal data, or will at your request update, correct or erase any incomplete, inaccurate or out-dated personal data.

A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer's hard drive. Our website uses both persistent and session cookies. Persistent cookies are cookies that stay on your computer permanently until you "manually" delete them. Session cookies delete themselves automatically when you leave a website and go to another one or shut down your browser. Clockwork Conferences Ltd uses these cookies to store preferences and track online sessions dependent on the services you are accessing. For more information about cookies, including how to enable cookies, change your browser settings and find and delete cookies on your hard drive, please refer to your web browser's help menus or

By browsing our site, entering and submitting personal or non-personal information or communicating with Clockwork Conferences Limited electronically, you acknowledge and agree to our processing of any divulged information for the purposes detailed in this policy statement. We will of requested you to confirm this agreement via one or more tick boxes when entering into an agreement to use a provided service, which will be recorded along with your information.

If you have a specific query relating to this policy, please

Full legal terms and conditions can be found here

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